RSI Tips

• It is recommended to share with the interpreters a script of the event, introductions to speakers and their CVs, guidelines to be followed by the moderator and all participants who take the floor following a speech or presentation.

• The organizer may schedule the videoconference by e-mail. Including the data to connect (links, password, user profiles, etc.) as well as sharing an agenda of the meeting with the topics to be discussed (Outlook, Google Calendar, etc.) so that it remains in the agenda of all participants and thus avoid forgetting it. This will serve as a guide for the participants and will allow them to be more efficient in the use of time. If appropriate, attach or link available material.

• Consider the cultural diversity in virtuality. Cultural differences and interaction between users, may limit the contributions of the participants.

• It is advisable to adjourn the videoconference summarizing and reviewing the subjects covered, the resulting actions, and the agreements reached.

• Get water, coffee, tea, or any other beverage, go to the restroom before starting the videoconference.

• Be conscious about the time allocated and prepare your presentation accordingly. Visual aids such as graphics and infographics should not contain too much text.

• For Q&A in large sessions, it is recommended to participants to ask their questions or comments in writing via chat or any other enabled channel for the moderator to manage them.
• Consider the cultural diversity in virtuality. Cultural differences and interaction between users, may limit the contributions of the participants.

• Download only apps and plugins from official sites (Google Play, Apple Store, Microsoft Store) or from the provider's website.

• Consider the video conference as an insecure communication channel, do not share sensitive data such as passwords.

• Configure the session so that a visual or sound indicator notifies when a user joins or leaves the meeting.

• The moderator must be able to shut microphones, content, or video signals that generate distraction or distortion.

• Designate a moderator (and technician if necessary). In large meetings, it is advisable to establish who will moderate interventions. Avoid monologues. Make pauses and ask questions to integrate participants, make the meeting more dynamic, and make sure each participant is following the conversation.